Equipment & Purchasing Coordinator

Location: Coventry

We have an exciting opportunity for an Equipment & Purchasing Coordinator to join our team based in Coventry.

Founded in 2001 with a unique philosophy of employee ownership, our company has grown from a greenfield start-up to become one of the leading businesses in our sector. We are proud to have received several industry awards, including:

• Top 50 Fastest Growing Companies in the Midlands
• Sunday Times Track 100 Fastest Profit Growth in the UK
• Packaging Company of the Year (2023)

Our success is driven by continuous investment in our people, technology, and innovation - with a turnover of £169m in 2024.

The role of Equipment & Purchasing Coordinator:

We’re looking for a highly organised and proactive Fleet & Procurement Coordinator to join our NDC team and take full ownership of our fleet of 500+ machines. In this key role, you’ll be responsible for managing the day-to-day operations of the fleet, overseeing the procurement of parts and consumables, and ensuring effective coordination with suppliers, service teams, and internal stakeholders.

Key Responsibilities:

Fleet Management

• Maintain an accurate and up-to-date record of all machines, including location, usage hours, service history, and compliance status.
• Schedule and coordinate routine maintenance, inspections and repairs.
• Monitor machine utilisation and prepare regular reports on availability and performance.
• Ensure compliance with safety, registration, and insurance requirements.

Purchasing

• Raise and manage purchase orders for parts, services, and consumable items related to the machinery.
• Build and maintain strong relationships with suppliers to ensure timely deliveries and competitive pricing.
• Track stock levels of consumable items and reorder proactively to prevent shortages.
• Work with finance and operations teams to reconcile purchase orders, invoices, and budgets.

General Administration

• Handle data entry, filing, and communication related to the fleet and purchasing activities.
• Respond to internal requests for machines, parts, and consumables.
• Identify opportunities for cost savings and process improvements.

Key Skills and Essential Experience:

• Good understanding of Microsoft D365 and proficient with Microsoft Office (Excel, Word).
• Good communication skills and ability to work with multiple stakeholders.
• Minimum of 2 years’ experience in purchasing and operations coordination.
• Strong organisational skills and a proactive, ownership-driven attitude.
• Ability to work independently and prioritise tasks.

What you’ll get:

• Excellent competitive salary
• A good work/life balance. 8:30am to 5:30pm Monday to Friday
• Holidays 22 days per year rising by 1 each year to 25, including an option to buy or sell a maximum of 3 days, plus statutory holidays.
• After 6 months:
  • Life insurance
  • Company pension scheme
  • Cycle to Work scheme
  • Optional private healthcare scheme
• The option to become a shareholder in the business after 6 months employment

Covering letters and CV’s should be emailed to: Joseph Turner, Recruitment Manager.  jturner@kitepackaging.co.uk